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Email Marketing in Hotels

The booking behaviour of consumers has changed significantly in recent decades, not least due to booking portals, increasing transparency and rising price sensitivity. Hotel guests no longer book accommodation, but experiences. They want to have a special experience and be rewarded for their loyalty. Whether it is a private or a business stay is irrelevant.

Hotels are successful if they respond to this. An efficient way of addressing guests personally before, during and after their stay and inspiring them with individual content is email marketing in hotels. It functions as a customer loyalty tool that enables hotels to accompany their guests throughout the entire customer life cycle, which contributes significantly to increasing turnover.


Why Email Marketing in Hotels?

Through clever email marketing in the hotel, you can build up your own reach. This makes you more independent of booking portals and allows you to exploit the potential of your customer data.


3 Main Advantages of Email Marketing in Hotels:

1) Cost efficiency & high conversion rate

Email marketing is one of the most cost-effective and eye-catching marketing instruments. Compared to print mailings, you save considerable printing and postage costs. You can directly track the recipient's reaction and thus the success of your email campaign through the integrated tracking options and exploit optimization potentials.

2) Personalizable & automatizable

Stay in touch with your guests before, during and after their stay. Set up your customer journeys once and let them run automatically. Every guest will receive a personalized email at any time, based on their personal status within the customer life cycle.

3) Increased loyalty & turnover

Clever and creative email marketing is the perfect tool for customer retention and for intelligently exploiting the cross and up-sell potential of your guests. Inform your guests about possible additional services, reward bookings with bonus points and provide offers with a personal touch.



Opportunities Through Email Marketing in Hotels:

Get to know your guests better

With a mature email marketing strategy, you can get to know the interests of your hotel guests better. Using features such as link tagging, which categorizes the links within your emails, you can intelligently generate information about your customers' interests by analyzing their click behavior. You can also use surveys to find out about the interests, preferences and satisfaction of your guests. Both are an optimal basis for better segmenting your customers and for delivering relevant content at all times.

Create incentives with vouchers and couponing

Increase the conversation rate by sending personalized coupon codes. These create an additional incentive to book again or take up an additional service. This way you can encourage your guests to book a massage in your wellness area, order a bottle of champagne to their room or reserve a table in your restaurant even before their stay.

Integration of the entire system landscape through intelligent interfaces

Use the full potential of your data from all systems. Especially your Hotel Property Management System (PMS) should be fully integrated into your email marketing system. In this way you can use different occasions for automated email dispatch in real time:

• Guest has booked and receives automated weather information incl. packing tips via email 3 days prior to arrival
• Guest will receive an email 3 days after departure with a request to review and rate the stay
• Guest has birthday and receives a voucher for his next booking in your hotel
...and much more.

Thanks to its flexible data model and REST-API interfaces, ProCampaign® integrates optimally into property management systems such as protel.I/O or Suite8. This gives you a full 360° view of your guests and allows you to automatically stay in contact with your guests at all times.


We will be happy to show you ProCampaign® for hotels in a live demo!

For LLOYD, ProCampaign is a comprehensive e-mail marketing tool that can certainly keep up with the solutions of the "big players" on the market and also presents a vision of how to link the online world with stationary retail.

Christin Susann Bugrahan, Online Marketing Manager at LLOYD Shoes

ProCampaign proves again that a privacy-compliant use of CRM systems is possible

Sebastian Meissner, Head of the EuroPriSe Certification

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